Clerkship Supervisor

Apply now Job Vacancy: 23-198
Work type: Full-Time Staff
Location: Macon, GA
Categories: Administrative Support

Position Title

Clerkship Supervisor


Academic Affairs


School of Medicine

Vacancy Number


Work Location

Macon, GA

Job Type


Job Category


Hours Per Week



The Clerkship Supervisor manages the 3rd and 4th year programs and supervises the other clerkship coordinators on the Macon Campus to insure effective service to the students and administrative support for the clinical faculty, and provides additional coordination to 1st and 2nd year students. Primarily, this position shall coordinate the clinical education program for third and fourth year medical students. These duties include but are not limited to: coordination of student schedules; scheduling and proctoring of all third year NBME exams; collection/distribution/statistical reports of student grades to: students, appropriate faculty, and necessary committees; orientation/hospital–specific training for students; makes arrangements/verifies records for visiting students; and point of contact for students and clinical preceptors with MUSM. This position will contribute to the Clerkship Manuals and Electives Catalog in written and web-based formats. This position will serve as the ex-officio member of the Clerkship Directors Sub-Committee and 4th Year Sub-Committee of the Curriculum and Instruction Committee and maintain all records for these committees in coordination with other campuses. This position acts as liaison between MUSM and MHUMC, medical schools, hospitals, and physician offices. This position will supervise maintenance of the Student Lounge and facilities at the hospital and work with Year 3 program Director for third year curriculum and curriculum support concerns and Year 4 Program Director for fourth year curriculum and curriculum support concerns. This position will also assist with content input and management in the learning management system and with the master grade reporting in One45 and Excel. This position will serve as the Macon campus Chief Proctor for internal program exams as well as NBME exams. This position will work with other proctors to train, oversee, and schedule all other staff proctors for NBME and internal program exams, which includes specific knowledge and strict adherence to NBME protocols. This position manage and promote relationships with administrators, faculty, and staff for, manage credentialing, and serve as the point of contact for students and clinical preceptors for MUSM. This position requires travel to the hospital as well as to offsite clinics as an essential part of the job.

Required Qualifications

A bachelor's degree from an accredited college/university is required along with one year of administrative office experience that must include working with and leading teams. In lieu of a degree, an equivalent combination of education and experience that also includes working with and leading teams will be considered. Candidates with a bachelor's degree, prior supervisory experience, and/or prior experience in a higher education/medical school environment are highly desirable.  The successful candidate must have advanced Excel skills to create and manage a variety of academic and curricular databases.  Must be capable of organizing and prioritizing workloads to meet deadlines under high pressure.  Must be able to learn, instruct, and manage a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students.  Must have the ability to maintain confidentiality of all academic records and insure this confidentiality even when communicating with students, faculty, and administration.  Must exhibit ethical, reliable, and dependable behavior, with the ability to maintain constructive interpersonal relationships.  Must have the ability to effectively supervise/train/assist others along with the abilities to multi-task, trouble shoot, and problem-solve.

Candidates must have a valid driver's license.

Is a criminal background check needed for this position?


Pay Rate

Commensurate with experience

Pay Basis


FLSA Status


Required Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe ways in which you have worked with and led teams.
2. Describe specific ways you have used Microsoft Excel.
3. What qualities and/or experiences make you the best candidate for this position?
4. Do you have a valid driver's license?

EEO Statement


Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

COVID-19 Vaccine Mandate

All faculty and staff, excluding student employees, on-call staff and adjunct faculty teaching online only, are required to have the COVID-19 vaccine or an approved medical or religious exemption by the University. New hires will be required to provide their COVID-19 vaccination card or receive approval for a medical or religious exemption by the University before their first day of employment.


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