Office Assistant

Apply now Job Vacancy: 23-132
Work type: Full-Time Staff
Location: Columbus, GA
Categories: Administrative Support

Position Title

Office Assistant

Department

Dean's Office

Division

School of Medicine

Vacancy Number

23-132

Work Location

Columbus, GA

Job Type

Full-time

Job Category

Staff

Hours Per Week

40

Responsibilities

This position’s main area of responsibility is to sit at the front desk reception area and greet all visitors, guests, and students that come to the School of Medicine (MUSM) in a warm, friendly, and welcoming manner. This position will also be responsible for answering the main phone line into the School of Medicine and taking appropriate messages and/or forwarding calls to the appropriate people. The incumbent will manage the 25Live room reservation software program for MUSM Macon. This position will also be responsible for managing the daily incoming and outgoing mail for all employees in the Dean’s suite and arranging back up coverage, for when he/she will be out of the office. Additionally, this position will be responsible for ordering & managing office supplies for the Dean's Suite, and working with the Finance Team for electronic filing of scans of all travel reconciliations, requests for payment, deposits and some data entry, as well as other duties as assigned by the Finance Manager.

Required Qualifications

Candidates must have a high school diploma or GED and must be able to use Microsoft Word/Excel/Office Suite. Candidates with a bachelor's degree, prior clerical experience and/or prior higher education experience are highly desirable. 

Knowledge/Skills/Abilities
  • Must be able to communicate effectively with key individuals in other organizations/agencies across Georgia, as well as all management levels within the Mercer University School of Medicine.
  • Word processing and Excel to prepare various reports, correspondence, and documents.
  • Ability to proficiently and accurately prepare and enter documents into computer system.
  • Ability to maintain strict confidentiality as a liaison between administrative staff and faculty.
Is a criminal background check needed for this position?

Yes

Is a credit check needed for this position?

Yes

Pay Rate

Commensurate with experience

Pay Basis

Monthly

FLSA Status

Non-Exempt

Optional Documents

Resume, Cover Letter, References

EEO Statement

AA/EEO/Veteran/Disability

Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

COVID-19 Vaccine Mandate

All faculty and staff, excluding student employees, on-call staff and adjunct faculty teaching online only, are required to have the COVID-19 vaccine or an approved medical or religious exemption by the University. New hires will be required to provide their COVID-19 vaccination card or receive approval for a medical or religious exemption by the University before their first day of employment.

Advertised: Eastern Daylight Time
Applications close:

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