Enrollment Specialist

Apply now Job Vacancy: 23-079
Work type: Full-Time Staff
Location: Atlanta, GA
Categories: Administrative Support

Position Title

Enrollment Specialist

Department

Admissions/Student Affairs

Division

College of Pharmacy

Vacancy Number

23-079

Work Location

Atlanta, GA

Job Type

Full-time

Job Category

Staff

Hours Per Week

37.5

Responsibilities

The Enrollment Specialist serves as the first point of contact for all students (prospective, admitted, and currently enrolled), faculty, staff, and other internal and external constituents. The Enrollment Specialist is granted autonomy in completing certain critical and ongoing tasks that support the recruitment and enrollment of students within the College.

The Enrollment Specialist is responsible for the operational and logistical coordination of application processing from submission to enrollment and College events including, but not limited to: student visitation events (e.g., open houses, PharmD interviews), new student Orientation, and the White Coat, Honors, Pinning, and Hooding ceremonies.

The Enrollment Specialist manages the budgetary processes of requisitions, purchasing orders, reconciliation and audit for both Admissions and Student Affairs. This person is also responsible for managing, reporting, and auditing data for Admissions and Student Affairs including weekly application counts and daily attendance records.

The Enrollment Specialist is responsible for coordination of Professional Development Hour speakers, weekly attendance records, and auditing student professional activities.

The Enrollment Specialist has responsibility and autonomy for leading the editorial process for the College of Pharmacy Student Handbook and documents related to the enrollment process (e.g., acceptance packets, enrollment checklists, Admissions and Student Affairs webpages).

In fulling the duties above, this position must utilize appropriate software including, but not limited to, Microsoft Office suite, Zoom, Slate CRM, PharmCAS and PharmGrad, the College’s learning management systems (e.g., Canvas), the University’s CampusNexus and CampusVue systems and online survey software.

Required Qualifications

A high school diploma and two years of prior administrative support experience to include customer service and working with databases and web-based platforms are required OR an equivalent combination of education and experience will be considered.  Candidates with a bachelor's degree and/or prior experience in higher education in an admissions and/or student affairs/student services office, prior event planning experience, prior database management experience, and/or prior budgeting experience are highly desirable.

Knowledge/Skills/Abilities
  • Demonstrated ability to work independently to organize and prioritize multiple and complex tasks and work on multiple projects simultaneously, completing projects and tasks accurately and efficiently, under pressure and with interruptions, achieving goals and deadlines.
  • Demonstrated ability to provide excellent customer service and utilize problem solving and critical thinking skills necessary to locate and correct issues in admissions and student affairs processes to create and maintain quality control in applicant and student databases.
  • Has comprehensive computer skills including knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), databases, CRM and centralized application services (preferably Slate, CAS systems), web-based platforms/software (e.g., Zoom), learning management systems (preferably Canvas, ExamSoft, and CampusNexus), and graphic design.
  • Has excellent written and verbal communication skills as well as ability to give presentations. Attention to detail and accuracy in all work. Excellent grammar and punctuation.
  • Ability to independently determine logistics (organize and anticipate problems in advance and prepare
    solutions) when planning large events involving 250+ people.
  • Has general understanding of the admissions and student affairs.
  • Has sufficient office administrative skills to effectively handle administrative and database management tasks.
  • Has ability to maintain confidentiality of all information and materials received in the office.
Is a criminal background check needed for this position?

Yes

Is a credit check needed for this position?

Yes

Pay Rate

Commensurate with experience

Pay Basis

Monthly

FLSA Status

Non-Exempt

Required Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe your prior related experience.

EEO Statement

AA/EEO/Veteran/Disability

Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

COVID-19 Vaccine Mandate

All faculty and staff, excluding student employees, on-call staff and adjunct faculty teaching online only, are required to have the COVID-19 vaccine or an approved medical or religious exemption by the University. New hires will be required to provide their COVID-19 vaccination card or receive approval for a medical or religious exemption by the University before their first day of employment.

Advertised: Eastern Daylight Time
Applications close:

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