Administrative Clerk

Apply now Job Vacancy: 23-013
Work type: Full-Time Staff
Location: Macon, GA
Categories: Administrative Support

Position Title

Administrative Clerk


Community Medicine


School of Medicine

Vacancy Number


Work Location

Macon, GA

Job Type


Job Category


Hours Per Week



The Administrative Clerk is responsible for providing high-level, comprehensive administrative support for the Center for Rural Health and Health Disparities across its research, training, and community engagement portfolio of activities. Responsibilities include: maintaining initiative budgets; monitoring expenses and spend-down; assisting with preparing, monitoring, and invoicing of consulting and subcontract agreements; preparing budget amendments; reconciling purchasing card records; preparing requests for payment; facilitating procurement procedures and expense reporting; supervising student workers/graduate assistants; coordinating the hiring process for Center personnel, including working with the relevant HR offices for classification, posting, advertising, scheduling, and hiring; maintaining personnel records; assisting with the preparation of project reports; managing the Center’s participant compensation system (ClinCards); supporting new employee onboarding; overseeing event coordination (e.g., summits, trainings); scheduling and taking minutes of Center and project-related meetings; making travel arrangements, preparing travel authorizations, and completing travel expense reports; serving as the primary telephone point of contact for Center projects; foreseeing logistical and support needs of the Center in order to prepare for upcoming events and activities; and other related duties as assigned by the Center Director. Please Note: This position is contingent upon external (sponsored) funding for the Center.

Required Qualifications

A high school diploma or GED is required, along with three years of administrative support experience, which must include working with budgets. Candidates must have working knowledge of Microsoft Office, particularly Word and Excel for the production of letters, spreadsheets, and various reports. Candidates with a bachelor's degree are desirable.

Is a criminal background check needed for this position?


Is a credit check needed for this position?


Externally Funded

This position is externally funded and continuation is contingent upon funding.

Pay Rate

Base: $12.50 an hour up to commensurate with experience

Pay Basis


FLSA Status


Required Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe your prior work experience managing/maintaining budgets.
2. Describe specific ways you have used Microsoft Word.
3. Describe specific ways you have used Microsoft Excel.

EEO Statement


Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

COVID-19 Vaccine Mandate

All faculty and staff, excluding student employees, on-call staff and adjunct faculty teaching online only, are required to have the COVID-19 vaccine or an approved medical or religious exemption by the University. New hires will be required to provide their COVID-19 vaccination card or receive approval for a medical or religious exemption by the University before their first day of employment.

Advertised: Eastern Daylight Time
Applications close:

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