Administrative Assistant to the Dean

Apply now Job Vacancy: 22-252
Work type: Full-Time Staff
Location: Macon, GA
Categories: Administrative Support

Position Title

Administrative Assistant to the Dean

Department

Dean's Office

Division

School of Medicine

Vacancy Number

22-252

Work Location

Macon, GA

Job Type

Full-time

Job Category

Staff

Hours Per Week

40

Responsibilities

The primary duty of this position is to assist and support the Dean of the School of Medicine. The Administrative Assistant performs highly responsible administrative support, including word processing, scheduling, drafting correspondence, communicating with persons inside and outside the University community, and foreseeing the needs of the Dean in order to prepare her for upcoming events. This position will provide assistance to the Dean related to the promotion and tenure process and maintain and set up all paper faculty personnel files in accordance with accreditation standards. Duties range from general administrative support activities to tasks that require exercising judgment in resolving task-specific problems within established University rules and guidelines. The Administrative Assistant must be flexible in providing assistance to various departments and professional staff as requested by the Dean. Additional related duties include providing leadership to the Administrative Assistants to the Campus Deans at the Columbus and Savannah Campuses, as well as supervising the Front Desk Receptionist in Macon. Other responsibilities are assigned by the Dean as needed.

Required Qualifications

A bachelor's degree from an accredited college/university and one year of administrative support experience are required. In lieu of a degree, an equivalent combination of education and experience will also be considered.  The successful candidate must have proficiency with Microsoft Office.  Additionally, the successful candidate must have:

  • Ability to use multi-line phone system with various features to transfer calls and set-up meetings and conference calls.
  • Understanding of University organizational structure to provide assistance to callers and visitors.
  • Ability to prioritize tasks and projects and to multi-task.
  • Strong professional oral and written communication.
Is a criminal background check needed for this position?

Yes

Is a credit check needed for this position?

Yes

Pay Rate

Commensurate with experience

Pay Basis

Monthly

FLSA Status

Non-Exempt

Required Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe specific ways you have used Microsoft Word.
2. Describe specific ways you have used Microsoft Excel.
3. What qualities and/or experiences make you the best candidate for this position?

EEO Statement

AA/EEO/Veteran/Disability

Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

COVID-19 Vaccine Mandate

All faculty and staff, excluding student employees and on-call staff, are required to have the final dose of the COVID-19 vaccine or an approved medical or religious exemption by the University no later than January 4, 2022. New hires as of January 4, 2022, will be required to provide their COVID-19 vaccination card or receive approval for a medical or religious exemption before their first day of employment.

Advertised: Eastern Standard Time
Applications close:

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