Administrative Clerk

Apply now Job Vacancy: 21-253
Work type: Full-Time Staff
Location: Atlanta, GA
Categories: Administrative Support

Position Title

Administrative Clerk

Department

Physical Plant

Division

General University

Vacancy Number

21-253

Work Location

Atlanta, GA

Job Type

Full-time

Job Category

Staff

Hours Per Week

40

Responsibilities

Under the direct supervision of the Coordinator of Physical Plant Services, this position provides secretarial and office management services for the Physical Plant Department to include: answering the main Physical Plant phone; receiving and distributing work requests (by phone, facsimile, and email); entering work orders for building repair services performed by Physical Plant Maintenance and Batchelor & Kimball technicians; outside contractors; closing out work orders; assisting the Coordinator of Physical Plant Services, Batchelor Kimball and National Management in terms of building and room maintenance; dating and distribution of mail within the department; receiving package deliveries; dating and distributing invoices for signing; entering invoices for ROs/POs into CampusVue / Vantage system; and copying and filing. Performs other related duties as assigned.

Required Qualifications

A high school diploma or GED and a minimum of three years of prior administrative support experience are required.  This position will have multiple tasks occurring at one time and must work well under pressure. The person in this position is key in making it possible for the Physical Plant to provide excellent facility services for the campus in an efficient manner.

Knowledge/Skills/Abilities
  • Ability to communicate in an excellent overall manner. Capable of using interpersonal skills in order to ensure that work requests and other information are presented in a thorough and comprehensive manner so that customers are pleased and reassured by the interaction with this person.
  • Ability to effectively use Microsoft Word and Excel to produce needed documents and reports.
  • Ability to learn the University‚Äôs accounting software in order to processing requisitions and invoices.
  • Ability to multi-task, exercise patience, and work well under pressure in order to accommodate interruptions from internal and external customers. Possess strong organizational and time management skills so that work tasks are effectively distributed, files are properly maintained and duties are completed in an efficient manner.
Is a criminal background check needed for this position?

Yes

Is a credit check needed for this position?

Yes

Pay Rate

Base: $14.03 an hour up to commensurate with experience

Pay Basis

Monthly

FLSA Status

Non-Exempt

Required Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe specific ways you have used Microsoft Word.
2. Describe specific ways you have used Microsoft Excel.
3. What qualities and/or experiences make you the best candidate for this position?

EEO Statement

AA/EEO/Veteran/Disability

Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

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