Coordinator of Alumni Services

Apply now Job Vacancy: 21-212
Work type: Full-Time Staff
Location: Macon, GA
Categories: Administrative Support, Alumni Services

Position Title

Coordinator of Alumni Services

Department

Alumni Services

Division

General University

Vacancy Number

21-212

Work Location

Macon, GA

Job Type

Full-time

Job Category

Staff

Hours Per Week

40

Responsibilities

Provides a combination of administrative services (including management of financial accounts) and event-related services for the Alumni Services department. Serves as the keeper of the alumni engagement records and producer of statistics for the alumni staff. Assists in planning, budgeting for, and conducting special events for alumni and external constituencies. Manages online event registrations and tracks event fees and attendance. Keeps alumni board lists updated in the database and on the website. Maintains the departmental calendar. Works under the direct supervision of the Associate vice President for Alumni Services, and has daily interaction with the wider Advancement staff as well as other departments within the University. Attention to detail, demonstrated professional acumen in dress, word, deed and skill set are integral to our alumni programs.

Required Qualifications
Bachelor’s degree from an accredited university/college is required along with a minimum of two years of administrative support experience (either as an employee or student worker), which must include experience supporting departmental financial/budgeting processes, event planning, and/or engagement of alumni or other external audiences.  In lieu of a degree, an equivalent combination of education and experience will be considered. A graduate of Mercer University is strongly preferred.
 
Candidate must be proficient with Microsoft Office (especially Excel, Outlook, and Word), as well as web/internet and social media usage. Must have understanding of budgeting and accounting (including payables and receivables). Must be able and willing to travel occasionally.
 
The successful candidate must have a valid driver license and be insurable by the university's carrier as this position requires some travel.
Is a criminal background check needed for this position?

Yes

Is a credit check needed for this position?

Yes

Does this position require travel for University business in a rental car or University owned vehicle?

Yes

Pay Rate

Commensurate with experience

Pay Basis

Monthly

FLSA Status

Non-Exempt

Required Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Do you have a bachelor's degree?
2. Do you have a valid driver's license?
3. Mercer University's Approved Driver's policy requires that individuals be at least 21 years of age and have possessed a valid driver's license for a minimum of 3 years. Do you meet both of these requirements?
4. Please describe your prior experience coordinating events.
5. Describe any prior experience maintaining budgets.
6. Describe specific ways you have used Microsoft Excel, Word, and Outlook.

EEO Statement

AA/EEO/Veteran/Disability

Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

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