Administrative Support Services Coordinator

Apply now Job Vacancy: 23-228
Work type: Full-Time Staff
Location: Macon, GA
Categories: Administrative Support

Position Title

Administrative Support Services Coordinator

Department

Finance Office

Division

School of Medicine

Vacancy Number

23-228

Work Location

Macon, GA

Job Type

Full-time

Job Category

Staff

Hours Per Week

40

Responsibilities

The Administrative Support Services Coordinator will work closely with the School of Medicine (MUSM) Finance and report to the Director of Finance and Operations. The main responsibilities will include assisting with the School of Medicine's personnel recruitment and onboarding processes. In addition, this position will manage the annual personnel budgeting process, which includes updating the personnel budget with all outstanding position numbers, salaries, and job titles for the School of Medicine and Mercer Medicine. The incumbent will also manage MUSM Faculty Bear Time process for tracking time off for all MUSM faculty (excluding Deans). The incumbent will also manage the Bear Card Access for the MUSM Macon Campus. The selected candidate will also be responsible for creating all PAFs (New Hires, Terminations, Adjunct, Additional Assignments) for the School of Medicine and Mercer Medicine. Other responsibilities are varied, but as part of cross training with the MUSM Finance Manager, will include, but will not be limited to, preparing and submitting requisitions, verifying deposits, reviewing monthly credit card statements and preparing JEs.

Required Qualifications

Two years of college coursework and two years of related administrative support experience, which should include experience with financial/budgeting processes, are required. In lieu of education, equivalent directly related experience will be considered. Effective communication skills, strict confidentiality and strong organizational skills with an attention to detail are required. Candidates must have the ability to work as a member of a team and independently; flexibility with various job requirements, positive attitude, willingness to learn and perform new tasks.

Is a criminal background check needed for this position?

Yes

Is a credit check needed for this position?

Yes

Pay Rate

Commensurate with experience

Pay Basis

Monthly

FLSA Status

Non-Exempt

Required Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe your prior experience managing/working with budgets.

EEO Statement

AA/EEO/Veteran/Disability

Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

COVID-19 Vaccine Mandate

All faculty and staff, excluding student employees, on-call staff and adjunct faculty teaching online only, are required to have the COVID-19 vaccine or an approved medical or religious exemption by the University. New hires will be required to provide their COVID-19 vaccination card or receive approval for a medical or religious exemption by the University before their first day of employment.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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