Administrative Secretary

Apply now Job Vacancy: 22-257
Work type: Full-Time Staff
Location: Columbus, GA
Categories: Administrative Support

Position Title

Administrative Secretary

Department

Biomedical Sciences

Division

School of Medicine

Vacancy Number

22-257

Work Location

Columbus, GA

Job Type

Full-time

Job Category

Staff

Hours Per Week

40

Responsibilities

The primary responsibility of this position is to provide daily secretarial and accounting support to faculty in various departments on Columbus campus of the School of Medicine. It requires fundamental computer skills, including spreadsheet and database management, basic grant and departmental budget reconciliation, word-processing, and e-mailing. Tasks in the broad areas of curriculum, committee, research, and budget support are assigned by the faculty and are typically prioritized by the secretary according to guidelines given by the supervising faculty member. This position is essential for enabling faculty members to fulfill responsibilities in the areas of scholarly activity, teaching, and university service. This position requires indirect supervision, the ability to work independently, and careful attention to detail. This secretary must work cooperatively with other secretaries in the department, must be prepared to support the smooth flow of day-to-day operations and must be an effective interface with the public.

Required Qualifications

A high school diploma or GED and two years of administrative support experience are required. Candidates must have the ability to use Microsoft Office, particularly Word and Excel. 

Knowledge/Skills/Abilities
  • Ability to use MS Excel to create and maintain spreadsheets and prepare budget information for faculty.
  • Ability to use MS Word to prepare correspondence, manuscripts, etc.
  • Ability to use Internet Explorer to access information from the internet and to use Outlook to send, receive, and forward email.
  • Ability to use various copy and fax equipment to duplicate and communicate needed information.
  • Willingness and ability to interact with various personalities and to meet expectations of multiple faculty members and co-workers; provide support for other faculty members, when necessary.
  • Enthusiasm for learning new procedures.
  • Experience working with and maintaining budgets.
  • Professional demeanor, accuracy and timeliness are essential factors for success.
Is a criminal background check needed for this position?

Yes

Is a credit check needed for this position?

Yes

Pay Rate

Base: $12 an hour up to commensurate with experience

Pay Basis

Monthly

FLSA Status

Non-exempt

Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe specific ways you have used Microsoft Word.
2. Describe specific ways you have used Microsoft Excel.

EEO Statement

AA/EEO/Veteran/Disability

Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

COVID-19 Vaccine Mandate

All faculty and staff, excluding student employees and on-call staff, are required to have the final dose of the COVID-19 vaccine or an approved medical or religious exemption by the University no later than January 4, 2022. New hires as of January 4, 2022, will be required to provide their COVID-19 vaccination card or receive approval for a medical or religious exemption before their first day of employment.

Advertised: Eastern Standard Time
Applications close:

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