Academic Records Associate

Apply now Job Vacancy: 21-218
Work type: Full-Time Staff
Location: Macon, GA
Categories: Administrative Support

Position Title

Academic Records Associate


Academic Affairs


School of Medicine

Vacancy Number


Work Location

Macon, GA

Job Type


Job Category


Hours Per Week



Under direct and indirect supervision, the Academic Records Associate is responsible for the following: 1)Record, maintain, and report MUSM medical student academic records; 2) Maintain the confidentiality of students’ academic performance at all times; 3) Administer examinations and manage of test results for PBL programs, clerkships and other curricular components as needed; 4) Maintain academic educational and support material for PBL program and other programs; 5) Provide administrative and management support for PBL tutorial program and other curricular components as needed; 6) Provide administrative support for the Associate Dean of Academic Affairs; 7) Provide academic support and information for faculty and faculty committees; and 8) Maintain records related to USMLE performance.

Required Qualifications

A high school diploma or GED is required along with two years of administrative support experience, including experience using Microsoft Office programs, particularly Word, Excel, and Access.  The successful candidate must have the ability to maintain the confidentiality of academic records as well as sensitive communications with students, staff, and faculty. Must exhibit ethical, reliable, and dependable behavior. This includes being prompt and responding in a timely manner to requests and deadlines. Must be able to receive and execute complex instructions precisely and accurately.

  • Ability to use Microsoft Office Suite (Word, Excel, and Access) and basic computer skills in order to record, maintain, and report information.
  • Capable of organizing and prioritizing workloads to address multiple emerging needs and to meet deadlines under high pressure
  • Provide a welcoming environment and be a persuasive communicator in order to provide services to faculty, staff, and students.
  • Utilize the office skills of typing, filing, and organization in order to gather, process, store, and report various types of information.
  • Able to plan, schedule, and administer exams.
  • Ability to maintain the confidentiality of academic records and sensitive communications with students, staff and faculty. Exhibit ethical, reliable, dependable behavior. Ability to provide prompt and timely responses to requests and deadlines. Ability to receive and execute complex instructions precisely and accurately.
  • Ability to interact with others in a professional manner. Ability to interact with ethnically diverse populations and all age groups.
Is a criminal background check needed for this position?


Pay Rate

Base: $11.29 an hour up to commensurate with experience

Pay Basis


FLSA Status


Required Documents

Resume, Cover Letter

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe your prior experience using Microsoft Word.

2. Describe your prior experience using Microsoft Excel.

3. Describe your prior experience using Microsoft Access.

4. What qualities and/or experiences make you the best candidate for this position?

EEO Statement


Mercer University recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives, and backgrounds.

Advertised: Eastern Standard Time
Applications close:

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