Lead Clerkship Program Coordinator

Apply now Job Vacancy: 20-094
Work type: Full-Time Staff
Location: Macon, GA
Categories: Academic Advising & Services, Administrative Support

Position Title

Lead Clerkship Program Coordinator


Academic Affairs


School of Medicine

Vacancy Number


Work Location

Macon, GA

Job Type


Job Category


Hours Per Week



The Lead Clerkship Program Coordinator manages the 3rd and 4th year programs and supervises the other clerkship coordinators and the academic records associate on the Macon Campus to insure effective service to the students and administrative support for the clinical faculty. These duties include, but are not limited to: coordination of student schedules; scheduling and proctoring of all third year NBME exams; collection/distribution of statistical reports of student grades to students, appropriate faculty, and necessary committees; orientation/hospital–specific training for students; makes arrangements/verifies records for visiting students; and is the point of contact for students and clinical preceptors with MUSM. This position will contribute to the Clerkship Manuals and Electives Catalog in written and web-based formats. This position will serve as the ex-officio member of the Clerkship Directors Sub-Committee and 4th Year Sub-Committee of the Curriculum and Instruction Committee and maintain all records for these committees in coordination with other campuses. This position acts as liaison between the School of Medicine and other medical schools, hospitals, and physician offices. This position will supervise maintenance of the Student Lounge and facilities at the hospital and work with Year 3 program Director for third year curriculum and curriculum support concerns and Year 4 Program Director for fourth year curriculum and curriculum support concerns. This position will also assist with content input and management in the learning management system and with the master grade reporting in One45 and Excel. 

Required Qualifications

A bachelor's degree from an accredited college/university is required along with one year of administrative office experience that must include working with and leading teams. In lieu of a degree, an equivalent combination of education and experience that also includes working with and leading teams will be considered. Candidates with a bachelor's degree, prior supervisory experience, and/or prior experience in a higher education/medical school environment are highly desirable.  The successful candidate must have advanced Excel skills to create and manage a variety of academic and curricular databases.  Must be capable of organizing and prioritizing workloads to meet deadlines under high pressure.  Must be able to learn, instruct, and manage a variety of software platforms and programs (for example, One45, Canvas, ExamSoft, etc.) for the delivery and evaluation of the curriculum and the assessment of students.  Must have the ability to maintain confidentiality of all academic records and insure this confidentiality even when communicating with students, faculty, and administration.  Must exhibit ethical, reliable, and dependable behavior, with the ability to maintain constructive interpersonal relationships.  Must have the ability to effectively supervise/train/assist others along with the abilities to multi-task, trouble shoot, and problem-solve.

Is a criminal background check needed for this position?


Pay Rate

Base: $13.05 up to commensurate with experience

Pay Basis


FLSA Status


Required Documents

Resume, Cover Letter, References

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Describe ways in which you have worked with and led teams.

2. Describe specific ways you have used Microsoft Excel.

3. What qualities and/or experiences make you the best candidate for this position?

EEO Statement


Advertised: Eastern Daylight Time
Applications close:

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