Prospect Research Associate - Revised Qualifications

Apply now Job Vacancy: 19-105
Work type: Full-Time Staff
Location: Macon, GA
Categories: Advancement/Fundraising, Administrative Support

Position Title

Prospect Research Associate - Revised Qualifications


University Advancement



Vacancy Number


Work Location

Macon, GA

Job Type


Job Category


Hours Per Week

37.5 hours


The Prospect Research Associate, under direct supervision, will be responsible for the researching, collecting, and compiling of background materials and research reports of potential contributors to the University. Maintaining professional and ethical standards, the position's essential duties include, but are not limited to, the following:

• Researches prospects for major gifts, as prioritized by the Director of Advancement Services in coordination with the Senior Vice President for University Advancement. Assists with prospect and pipeline management meetings.

• Understanding of key principles of major gift fundraising and moves management concepts and prospect management best practices. Identifies and implements best practices to ensure screening and research capabilities are in line with professional standards and meet University Advancement needs. Working closely with the Director of Advancement Services, monitors portfolio moves management process within the database.

• Develops policies and procedures that establish and maintain standards of quality, accuracy, and timelines for prospect research. Ensures accurate and consistent recording of research within the database. Assists with update of biographical and employment information. Maintains prospect relationship links to various constituents within the database.

• Uses strong writing skills, attention to detail, and logical thinking, to provide comprehensive standardized research reports. Exercises sound judgement and the ability to identify and utilize credible sources of information.

• Evaluates, recommends the purchases and/or renewal of, and regularly reviews research resources, publications, services, and memberships for effectiveness, reliability, and comprehensive search of news, biographical, financial, business and foundation databases; explores new database opportunities, and attends training sessions.

• Provides administrative support to the Director of Advancement Services, as needed. Other duties as assigned.

Required Qualifications

Two years of general undergraduate coursework and 1 year of related administrative support experience that must be detail oriented and include working with databases. In lieu of education, equivalent directly related experience will also be considered. A bachelor’s degree is preferred as well as experience in donor relations, stewardship, and/or research.


Knowledge of database/CRM system; accurate entry and understanding of inter-relationships of data. Ability to use reporting functionality and interpret reports accurately.

Ability to use Microsoft Outlook/Word/Excel/PowerPoint with excellent proficiency.

Ability to interpret, analyze, and summarize biographical and complex financial data. Ability to prioritize and execute responsibilities with potentially conflicting requests, to work independently, as well as within a team; to build effective relationships; and to manage multiple projects simultaneously.

Exceptional communication (written/verbal) and organizational skills.
High level of interpersonal skills to handle sensitive and confidential situations. Demonstrated poise, tact and diplomacy.

Is a criminal background check needed for this position?


Is a credit check needed for this position?


Pay Rate

Base: $13.05 an hour

Pay Basis


FLSA Status


Required Documents

Resume, Cover Letter

Special Instructions to Applicants

Applicants should be prepared to answer the following questions:

1. Why did you choose prospect research and what appeals to you about this role?

2. Describe in detail your day to day use of technological resources available to you and any prior experience you have working with database applications?

EEO Statement


Advertised: Eastern Standard Time
Applications close:

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